Transparent pricing
Clear pricing. No surprises.
One platform — scheme management, rentals and financials. Pick the plan that fits your operation. Only pay for the units you manage.
All prices exclude VAT
Managing Agent
For professional managing agents running multiple body corporate schemes.
R 1 500/month base
Basic monthly subscription charge
Additional users
R 3.50 per unit, per month — based on total units across all schemes. Not a per-invoice fee.
- Full scheme financial accounting
- Levy & debtor management
- Bank statement import & reconciliation
- Automated levy statements by email
- Online meetings & agenda builder
- Management reporting & CSOS levy calculations
- Rentals, business financial & debit orders
- Setup & training included in initial fee
R 7 500 once-off setup · R 1 500/mo + user & unit fees
Self Managed
For schemes that prefer to manage their own administration directly.
R 750/month base
Basic monthly subscription charge
Additional users
R 5.00 per unit, per month — based on total units in the scheme. Not a per-invoice fee.
- Full scheme financial accounting
- Levy & debtor management
- Bank statement import & reconciliation
- Automated levy statements by email
- Online meetings & agenda builder
- Management reporting & CSOS levy calculations
- Setup & training included in initial fee
R 5 000 once-off setup · R 750/mo + user & unit fees
02Add-on services
Help when you need it.
Training & Support
R 450/hour
Charged at the hourly rate above, pro rata per half hour. Covers system training sessions, on-site support, and guided walkthroughs of features and modules.
Data Importing
R 450/hour
Charged at the hourly rate above, pro rata per half hour. Covers migration of existing levy, debtor, financial and scheme data into BCMTrac from your current system.
SMS credits
Buy in bulk and save — credits never expire.
250
CreditsR 0.60
per credit500
CreditsR 0.55
per credit1 000+
CreditsR 0.50
per creditLarge portfolios
Running a large multi-agent operation? Let's talk.
For large managing agencies with complex portfolios, multi-office setups, or high user counts — we can build a plan around your specific requirements. BCMTrac currently manages over 4,200 schemes and 160,000+ scheme units across South Africa.
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Active managing agents
0
Schemes managed
0k+
Scheme units
0M+
Financial entries
FAQ
Common questions.
The initial fee covers the full setup of your agency or scheme — configuration of schemes, user accounts, and comprehensive training on all features and modules within BCMTrac.
The unit fee is charged per unit per month based on the total number of units registered across your schemes — not per invoice sent. Managing Agent: R 3.50/unit. Self Managed: R 5.00/unit.
The Managing Agent plan is designed for professional agencies administering multiple body corporate or HOA schemes on behalf of owners. Self Managed is for a single scheme managing its own administration directly.
BCMTrac runs on dedicated infrastructure with daily automated backups and disaster recovery. Your scheme and financial data is never shared across tenants.
Initial training is included in the setup fee. Any additional training sessions or on-site support after go-live is charged at R 450/hour, pro rata per half hour.
Yes. We offer a structured demo with your own data loaded rather than a generic walkthrough — so you see exactly how BCMTrac fits your portfolio from day one. Contact us to arrange.